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FINANCE / CLAIMS
COMMITTEE ACTIONS |
City of Norwalk
Finance and Claims Committee
Regular Meeting
October 9, 2008
ATTENDANCE: Carvin Hilliard, Chairman; Michael Geake, Amanda Brown,
Richard Bonenfant, Douglas Hempstead, Douglas Sutton
STAFF: Frederic Gilden, Comptroller
OTHERS: Lt. Wrinn, Norwalk Police Department; Karen DelVecchio, IT
Director; Lisa Biagiarelli, C.C.M.C., Esq., Tax Collector; Tony
Doumlele
CALL TO ORDER
Chairman Hilliard called the meeting to order at 8:03 p.m.
1. Claims Committee: receive the monthly Claims report; review and approve claims as required for Claims Report dated: October 9, 2008
2. Narrative on Tax Collections dated October 9, 2008 - Receive Report and discuss.
3. Monthly Tax Collector’s Report Dated September 30, 2008 - Receive Report and discuss.
Ms. Biagiarelli reviewed the September Report and explained that the Tax Sale went well. It started out with 200 properties, only 8 sold, one has been redeemed to date. The collection rate remains high. No real downturn is expected until February. Many of the mortgages are held in escrow.
** MR. GEAKE MOVED TO RECEIVE THE TAX COLLECTOR’S MONTHLY REPORT FOR SEPTEMBER 30, 2008 AND OCTOBER 9, 2008.
** THE MOTION PASSED UNANIMOUSLY.
4. Authorize the Purchasing Agent to issue purchase orders to upgrade the software application and equipment for the Police Department LEAS system (Law Enforcement Administration System plus Computer Aided Dispatch plus Police Records Management plus Mobile Data Access) for an amount not to exceed $35,738.25, account 09090600-5777-C0375 (budgeted IT Capital expense, no special appropriation required).
Ms. DelVecchio and Lt. Wrinn came forward to present the information to the Committee. Lt. Wrinn explained that there was a database that the Police Department uses. The Department has been using LEAS (Law Enforcement Administration System) since 1999. The current version is now being abandoned and the company is moving to their new release. The new release can not only send information to the State but will also allow the Department to collect information from the State, which the previous version did not do. Another feature is that the patrol cars will be able to access a picture of the residence if there is one on file. A trial version has been installed on the computer. NextGen will also be doing the training of the officers.
Lt. Wrinn answered several technical questions for the Committee members.
** MR. HEMPSTEAD MOVED TO AUTHORIZE the Purchasing Agent to issue purchase orders to upgrade the software application and equipment for the Police Department LEAS system (Law Enforcement Administration System plus Computer Aided Dispatch plus Police Records Management plus Mobile Data Access) for an amount not to exceed $35,738.25, account 09090600-5777-C0375 (budgeted IT Capital expense, no special appropriation required).
** THE MOTION PASSED UNANIMOUSLY.
5. Authorize the Mayor, Richard A. Moccia to execute an amendment to the Agreement (City RFP Project 2426) between the City and Total Communications Inc. for the renewal of technical support and maintenance services for the telephone system for City Hall, Health Department, DPW Center, Animal Control and six Fire Department locations, for the period September 13, 2008 to September 12, 2009, for an amount not to exceed $22,283.85, account 010600-5245 (budgeted operating expense, no special appropriation required).
Chairman Hilliard stated for the record that he works for AT&T.
Ms. DelVecchio then reviewed the specifications about the phone system and explained that the maintenance contract for Total Communications is expiring. She then requested that this renewal contract be authorized. The IT department is very satisfied with the service that Total Communications has provided during the warranty period. It is a budgeted item for IT. There are only a few companies that are certified by the manufacturer to provide service for public safety. A discussion about the various phone systems in the school buildings and the problems associated with those systems then followed.
Lt. Wrinn said that he would like to clarify that AT&T had provided the phone service for the Police Department and AT&T had then subcontracted the work to another company. It was that subcontractor that provided the unacceptable level of service. When the problems arose, AT&T did not respond promptly.
** MR. SUTTON MOVED TO Authorize the Mayor, Richard A. Moccia to execute an amendment to the Agreement (City RFP Project 2426) between the City and Total Communications Inc. for the renewal of technical support and maintenance services for the telephone system for City Hall, Health Department, DPW Center, Animal Control and six Fire Department locations, for the period September 13, 2008 to September 12, 2009, for an amount not to exceed $22,283.85, account 010600-5245 (budgeted operating expense, no special appropriation required).
** THE MOTION PASSED UNANIMOUSLY.
6. Technical correction of Council Action of September 23, 2008:
Recind:
VII, A, 4a. Authorize the Purchasing Agent to issue purchase orders to Total Communications Inc., a sole source provider, for the annual renewal of equipment and software update and support maintenance for the Citywide and Board of Education Voice Mail system and the critical telephone system components at the Police Department for the period September 13, 2008 – September 12, 2009, 24 x 7x 365 coverage, for an amount not to exceed $51,407.08, account 010600-5245. Budgeted operating expense; no special appropriation required.
And replace with:
Authorize the Mayor to execute an amendment to the Agreement (City RFP Project 2426) between the City and Total communications, Inc, a sole source provider, for the annual renewal of equipment and software update and support maintenance for the Citywide and Board of Education Voice Mail system and the critical telephone system components at the Police Department for the period September 13, 2008 – September 12, 2009, 24 x 7x 365 coverage, for an amount not to exceed $51,407.08, account 010600-5245. Budgeted operating expense; no special appropriation required.
The Law Department suggested that the IT Department create an agreement with Total Communications rather than using a purchase order. Ms. DelVecchio then reviewed the reasons for this change with the Committee.
** MS. BROWN MOVED TO APPROVE THE FOLLOWING Technical correction of Council Action of September 23, 2008:
TO Recind:
VII, A, 4a. Authorize the Purchasing Agent to issue purchase orders to Total Communications Inc., a sole source provider, for the annual renewal of equipment and software update and support maintenance for the Citywide and Board of Education Voice Mail system and the critical telephone system components at the Police Department for the period September 13, 2008 – September 12, 2009, 24 x 7x 365 coverage, for an amount not to exceed $51,407.08, account 010600-5245. Budgeted operating expense; no special appropriation required.
And replace with:
Authorize the Mayor to execute an amendment to the Agreement (City RFP Project 2426) between the City and Total communications, Inc, a sole source provider, for the annual renewal of equipment and software update and support maintenance for the Citywide and Board of Education Voice Mail system and the critical telephone system components at the Police Department for the period September 13, 2008 – September 12, 2009, 24 x 7x 365 coverage, for an amount not to exceed $51,407.08, account 010600-5245. Budgeted operating expense; no special appropriation required
** THE MOTION PASSED UNANIMOUSLY.
Authorize the Mayor, Richard A. Moccia, to sign a contract for Pension and Other Post Employment Actuarial Consulting Services to Milliman, USA for the period for the Period of July 1, 2008 to June 30, 2011 and 2 additional option years which are through June 30, 2013 for a sum not to exceed $435,800.00; $72,900.00 for Fiscal Year 2008-09, $99,200.00 for Fiscal Year 2009-10 and $77,500.00 for Fiscal Year 2010-11 with an option to renew for Fiscal Year 2011-12 for $103,900.00 and Fiscal Year 2012-13 for $82,300.00.
Mr. Gilden came forward and explained that the government is requiring the City to hire an Actuarial Consulting service. Seven firms submitted proposals. He then reviewed the various bids from the top three vendors: Milliman, Buck Consultants, and Hooker and Holcomb. Mr. Gilden said that the City has a very good relationship with Milliman. Ms. Brown asked about the payment structure, which Mr. Gilden reviewed with the Committee. Mr. Hempstead asked about the function of the Actuaries. Mr. Gilden then reviewed the details of this.
** MS. BROWN MOVED TO Authorize the Mayor, Richard A. Moccia, to sign a contract for Pension and Other Post Employment Actuarial Consulting Services to Milliman, USA for the period for the Period of July 1, 2008 to June 30, 2011 and 2 additional option years which are through June 30, 2013 for a sum not to exceed $435,800.00; $72,900.00 for Fiscal Year 2008-09, $99,200.00 for Fiscal Year 2009-10 and $77,500.00 for Fiscal Year 2010-11 with an option to renew for Fiscal Year 2011-12 for $103,900.00 and Fiscal Year 2012-13 for $82,300.00.
Chairman Hilliard then informed the Committee that Mr. Doumlele had submitted a request to address the Committee. Mr. Doumlele came forward and distributed a three page document about the Annual Parking Revenue per Space. He then reviewed the information in the report and pointed out that during the month of June 2008, the Maritime Garage had the lowest income since December 2007. He cited a report by Ms. Mary S. Smith, who is an expert on parking garage economics, and pointed out that Ms. Smith believes that revenues of $1800-$2400 per space, does not happen. Mr. Doumlele reviewed his projections for the Waypointe Parking Garage with the Committee. He then explained that the City could be entering into a serious debt by approving the proposed plan.
Receive Board of Estimate and Taxation Special Appropriations from October 6, 2008 meeting.
Mr. Gilden explained that the Registrar of Voters had to pay for the recent Democratic primary. Mr. Hempstead stated that he believed that the political party should pay for any primaries that they hold.
** MS. BROWN MOVED TO RECEIVED THE Board of Estimate and Taxation Special Appropriations from October 6, 2008 meeting.
** THE MOTION PASSED WITH FOUR IN FAVOR (BROWN, SUTTON, BONENFANT AND GEAKE) AND ONE OPPOSED (HEMPSTEAD).
Receive Capital Projects Quarterly Status Report dated September 30, 2008.
Ms. Brown had several questions about the process for the Quarterly Report Status, which Mr. Gilden reviewed explained to her. The reports help the Department heads track the amount of funding for the various projects and insure that accounts are being scrubbed upon the close out of the various project.
** MR. GEAKE MOVED TO Receive Capital Projects Quarterly Status Report dated September 30, 2008.
** THE MOTION PASSED UNANIMOUSLY.
Approve the Minutes of the following Finance Committee Meetings: September 11, 2008.
** MR. HEMPSTEAD MOVED TO APPROVE THE MINUTES OF THE SEPTEMBER 11, 2008 FINANCE COMMITTEE MEETING AS SUBMITTED.
** THE MOTION PASSED UNANIMOUSLY.
** MR. GEAKE MOVED TO ADJOURN.
** THE MOTION PASSED UNANIMOUSLY.
The meeting adjourned at 8:55 p.m.
Respectfully submitted,
Sharon L. Soltes
Telesco Secretarial Services
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