10-15-2008

Present: Tom H, Tom S., Drew, Dave W. Dave L, Dave R. Hal, Karen, Mike Y.

Opened 3:08
Minutes approved.
BoE: Wiring needs to be upgraded in Roton.  Replacing Alcatel
HP Lapgtops lower price replacing labs some teachers about 20 4 laptop carts -6 health ed teachers one laptop for each teacher.  State contract. 

10%  contingency Roton add on to quote from TCI . Ralph can check equipment quote but would need to call in another contractor to check the labor.  Labor is less than 1/3 of equipment quote.

Briggs and Westrocks will be next year – this will brfing all middle and HS on the same system.

He will need a second quote for the 18 drops.

Karen mentioned that Ralph should note that all equipment is under state contract.  Sole source for TCI
To go to Landuse in November

Future – Smart board and thdin client.  Next year he will not need as much money.

Training – no new info except phone tgraining Rodney is doing it one on one.  It has gone well.

Firehouse – Done
Station 3
AD – Nothing new.
Refresh City Web site; Draft of RFP.  Meet with Gerald Thursday to go over. Hopefully it will hit the street by end of Month.  Met with departments who are big users.  Bridgeport 60 to 170k bids by comparison.  Steering committee – Mike Y
Fleet system – Joel still looking at packages low priority because of mechanics vacancies.  Conversion would be part of RFP. 
Weigh Master – part of RFP.  City Carting should have a short list shortly.  DPW will have veto power
GIS – Mike delivered draft.  Installed SDE.  Web server next step.  Photos all loaded. People need to be upgraded to 9.3 who need edit privileges.  Unlimited.  Looking to consolidate licenses for ACAD.
Bus routes and GIS – BoE uses an old Fortran program.  Hal mentions complaints about traffic problems – Hal would like to work with Joanna to alleviate some of the problems.  No kid can cross the Post Road policy – kid safety so someone who could walk needs a bus.  Karen and Mike have talked about using GIS for bus routes.   Savings on fuel.
Document management – no new news.  Vague open to interpretation
TracView – police – accident reports.  Over the web.  In use by Stamford.  All accidents reports paper sent to company they put in PDF.  Can be linked to LEAS.  Can be driven through the City and Police web sites.  Make it easier to put in map of accident.  DPW is a big customer – accident reports per intersection.  The company charges $5 per reports we can add on the 50 cents.  Other companies do not provide all the services this one does.  Cuts down traffic coming in potential savings.  Scanning shots up to company within 24 hours it is up on web.  Only FOI is sent up.  Who should sign.  ITT Committee supports accepdting the grant application from TracView to be forwarded to Police Commision.  Tom H moved Hal second all approved.

Library – Replacement of microfilm scanner quotes.  Exiting unit older than 6 years.  NY Times and Hour past issues still used for kids research geneology research, obit and wedding research.  3 quotes lowest bid.  Dave R moved Hal seconded all infavor yes

Copier – Dave Carroll – Extend Icon 3year contract another 3 years.  Looking functions or copier abilities – networking, copying, scanning,   Basically one for one but some would like to be networked that weren’t   Tom wants to know spreadsheets that  each department is slightly under the budgeted amount.  Tom H feels we need more info to compare current costs to new costs.  Get all depts. Together with current monthly expense and proposed expenses and budgeted for comparison.  What new machines are being added and what new features.  Table to next meeting pending Dave bringing additional info.

Permitting software for DPW.  Paving and Patching.  Current ksystem is by VHB and it is no longer supported.  RFQ selected CRW to provide the new package.  Segment management was a primary method of tracking the permits.  Current system does not track the inspections, does not check for if the encroachment is within the 2 year moratorium, or other issues – for example emergency, is the contractor on a hold for non-payment.  It will be connected to GIS.  It will be able to report on new sewer connections help them determine how it will effect sewer use fee, assessor tax fees, .  List of properties added to the 4th taxing district.  Help minimize paving costs pay for the software through the admin fees above and beyond.  Replacing Permit software.  CRW will be responsible for writing the connection with VHB Pavement manager.  This system will generate invoices for permit projects that need to be billed after the work is complete.  Tom brought up that the cost seems high for the payback. Send Drew back to negotiate down some of the services fees.  We could get it down to $150k.  Can we get a Return on investment that is compare what moneys we collect versus .  Tabled to next ITT meeting on November 5.

Adjourned 5:23 Tom and Seconded

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